Notion → Guru

Catalog plan outline

General guidance from the Afterstack catalog for Notion → Guru. Not Notion or Guru vendor documentation.

Migration friendliness

Notion 6/10 · Guru 6/10

Speed to live

Notion 7/10 · Guru 7/10

Catalog migration difficulty

Notion medium · Guru low

Data to export from Notion

• synced email and calendar links
• workflow rules
• saved reports
• installed marketplace apps
• AI assistant configuration
• records for the catalog use cases: wiki, structured

How the catalogs differ

• Neither product is flagged for custom objects. Keep the object list short.
• Notion is flagged with an open API, which is the export path to test.
• Guru is flagged with an open API for the load.
• Notion is cataloged as a fit for: Startups and product orgs.
• Guru is cataloged as a fit for: Support and sales knowledge.

Phases

1. Export

   Take Notion as the source of truth for this pair. Export synced email and calendar links; workflow rules; saved reports; installed marketplace apps; AI assistant configuration; records for the catalog use cases: wiki, structured. The connected workspace everyone migrated to — now with Notion AI.

2. Map

   Load into Guru only after the field map is written down. Knowledge that shows up in the tools where work already happens. Neither product is flagged for custom objects. Keep the object list short.

3. Prove a sample

   Guru scores 7/10 on speed to live and 6/10 on migration friendliness. Run one sample load and one report the team already uses in Notion before a full cutover.

4. Cut over

   Notion scores 6/10 on migration friendliness and is marked medium difficulty in the catalog. Keep Notion readable until the team is working in Guru. Notion is both a Confluence alternative and, for many teams, the new incumbent. Notion AI is real; the product is still pages and databases. Listed as an incumbent-or-challenger depending on whether you are leaving Confluence or already drowning in Notion.

Notion to Guru: what the vendor docs actually cover

Linked sentences come from vendor documentation opened for this page. Everything else is general guidance, not Notion or Guru vendor documentation. This section does not move data and does not change the catalog outline above.

What to export from Notion

Notion's export help is the source document for this pair. The formats it offers are PDF, HTML, and Markdown together with CSV. Including subpages when the format is PDF is limited to Business and Enterprise, and the result is a zip sent by email. Form view cannot be exported. The workaround in the article is to switch the database to a table view first. Custom emoji do not appear in PDF. HTML is allowed to include comments. When the format is Markdown and CSV, a full-page database becomes a CSV and a callout becomes HTML. The workspace-wide job is Settings, then Workspace, then General, then Export all workspace content. The link in the email expires in seven days. The job can run for as long as thirty hours. Private pages that belong to other people are left out. On Enterprise, an admin can disable export under Settings, then Security. The article says you cannot recreate the workspace by uploading the export again. An admin API export exists as a beta and only for Enterprise. Windows users can hit a two hundred sixty character path limit inside the zip. Notion's price cards, opened alongside the help article, show Free at zero, Plus at ten dollars per member per month, and Business at twenty dollars per member per month, without labeling monthly versus annual. The FAQ says both periods exist. Enterprise is custom. The catalog's free plan matches Free. A multi-member free workspace has a block cap the FAQ does not number.

• Notion export your content — checked 2026-10-12
• Notion pricing — checked 2026-10-12

How Guru imports

Guru's pricing page does not print a per-user dollar and does not describe a Notion import. The offer is a scoped package. The page states SOC 2 Type II, SSO, and SCIM. Its integration sentence, as captured, names Slack, Microsoft Teams, Salesforce, Zendesk, Confluence, and SharePoint, and it refers to one hundred or more tools. Notion is not one of the named products in that sentence. No separate Guru help article about loading a Notion zip, Markdown tree, or CSV was opened. The catalog still says Guru starts at ten dollars per user per month. That figure is not on the page, and this pair does not edit the catalog. hasFreePlan false at least agrees with the lack of a free card. Review scores are not used. Because the import path is undocumented here, the mapping list is general guidance.

• Guru pricing — checked 2026-10-12

Object and field mapping

• A Notion page is the conceptual source for a Guru card. Guru's pricing page does not say it accepts Markdown or HTML.
• A Notion database exported as CSV under the Markdown-and-CSV option is a table. Guru's page does not name a table object.
• Comments can be part of an HTML export. They are not mentioned on Guru's pricing page.
• Form views will not be in the file unless you change them to tables first. That loss happens before Guru is involved.
• Private pages of other members never enter the zip. They cannot appear in Guru if they were not exported.
• Confluence in Guru's integration list is a different product. It is not a synonym for this Notion export.

What will not carry over

• Other people's private pages.
• Form views, custom emoji in PDF, and a recreated workspace.
• PDF subpages on Plus or Free. The help article limits that include to Business and Enterprise.
• A documented Guru importer.
• The catalog's ten-dollar Guru seat.
• A numbered free-plan block cap. Notion's FAQ does not print it.

Cutover checklist

1. Pick HTML or Markdown and CSV if you need databases or comments. Read the format notes before you click.
2. Convert forms to tables.
3. If you need PDF subpages, confirm the workspace is Business or Enterprise.
4. Start the workspace export from Settings, Workspace, General, and watch for an email that dies in seven days.
5. Plan for a job that may take thirty hours, and for Windows paths over two hundred sixty characters.
6. Check Enterprise security settings in case export is disabled.
7. Read Guru's integration sentence and notice Notion is absent.
8. Keep Notion available. The zip cannot rebuild it, and Guru has no published landing zone in the page that was opened.

Common pitfalls

• Telling a Plus workspace that PDF export will include subpages.
• Waiting past seven days to download the email link.
• Assuming Confluence-on-Guru means Notion-on-Guru.
• Putting the catalog's ten-dollar figure into a Guru order form.
• Trying to restore Notion from the zip. The help article says that does not work.

Related catalog pages

• Best AI-native Notion alternatives (2026) — Which tool, compared
• What should replace Notion? — Switch narrative
• Guru product page — Knowledge that shows up in the tools where work already happens.
• Guru vs Notion — Head-to-head already in the catalog
• Knowledge category — Catalog hub for this category